Job Details

Key Responsibilities:

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential and time-sensitive information with discretion.
• Organize and maintain files, records, and documents, ensuring easy retrieval.
• Coordinate logistics for meetings, conferences, and events (both virtual and in-person).
• Serve as a point of contact between executives and internal/external stakeholders.
• Monitor and prioritize emails, calls, and other communications, responding or redirecting as necessary.
• Assist with special projects as needed, ensuring timely and accurate completion.
• Anticipate the needs of the executives and proactively handle any upcoming tasks or challenges.

Requirements:

• Proven experience as an Executive Assistant or similar role, supporting C-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work across different time zones, primarily EST and PST.
• Proficiency with office software (e.g., Microsoft Office, Google Suite) and virtual collaboration tools (e.g., Zoom, Slack).
• High level of professionalism, integrity, and confidentiality.
• Ability to manage multiple priorities and adapt to changing needs.
• Flexibility to work outside of standard hours as needed.

Preferred Qualifications:

• Experience working in a fast-paced, remote environment.
• Strong problem-solving skills and a proactive mindset.