Job Details

A dynamic and fast-paced finance office is seeking an experienced and detail-oriented Executive Assistant to support a high-level executive with both professional and personal matters. This role offers a unique opportunity to be part of a tight-knit, high-performing team that values collaboration, discretion, and proactive problem-solving. The ideal candidate thrives in a flexible, entrepreneurial environment and is comfortable navigating complex tasks and high expectations with poise and precision. The right candidate is someone who is highly organized, tech-savvy, and eager to take initiative, someone who values trust, thrives on ownership, and is always looking for ways to improve processes and outcomes.

Salary Range: $120,000 - $150,000 / year DOE

Executive Assistant Responsibilities:

• Manage and coordinate complex domestic and international travel arrangements
• Maintain detailed calendars and schedules across multiple time zones
• Oversee and support management of private assets, residences, and vendor coordination
• Handle sensitive financial documents, wire transfers, and confidential correspondence
• Track and review invoices, flag discrepancies, and liaise with relevant stakeholders
• Provide administrative support for office needs including supplies, tech troubleshooting, and mail management
• Serve as a key point of contact for internal team members, external partners, and personal vendors
• Manage and follow up on personal tasks
• Prepare presentations, organize meetings, and ensure seamless execution of day-to-day priorities

• 5-7+ years of experience supporting executive or C-suite level leaders
• Bachelor's degree required
• Strong proficiency in Microsoft Office Suite
• Tech-savvy with the ability to troubleshoot issues and manage digital documents securely
• Demonstrated ability to handle confidential information with integrity and discretion
• Excellent written and verbal communication skills
• Highly organized, with strong attention to detail and follow-through
• Comfortable with a hybrid schedule and occasional off-hours responsiveness
• Experience in a finance, legal, or investment setting is preferred
• Certified Notary is a plus
• Familiarity with vendor coordination and property management

• Competitive base salary
• Discretionary annual bonus
• Comprehensive medical benefits
• 401(k) with company match
• Fantastic PTO
• All major holidays off
• Free building parking and stocked office snacks
• Professional development encouraged with annual reviews and growth opportunities